February 1, 2021

To say that QuickBooks has taken small business accounting and payroll by storm would be an understatement. QuickBooks has become one of the premier softwares both domestically and around the world for keeping track of your day-to-day business financials. QuickBooks boasts 3.2 million users in the United States alone, and an additional 1.3 million internationally.

It’s no surprise, then, that payroll tools, such as time clocks, would want to be able to seamlessly integrate with QuickBooks to create a simple and easy-to-use user experience. The good news is that when it comes to Quickbooks-compatible time clocks, Lathem stands head and shoulders above the competition. Each of our premier products is specially designed and adapted to work with QuickBooks without even the push of a button—it does it automatically.

Let’s look at each of our three flagship products and see how QuickBooks integration into punch-in/punch-out time clocks works.

FaceIN Biometric Face Recognition Time Clocks

Our most future-facing time clock, the clock that is designed to be the next generation in technology, is easily adaptable to Quickbooks. The way that the FaceIN employee time clocks work is that they replace the conventional fingerprint or handprint, or even iris scanners, with Face ID, a system that will read your facial structure and characteristics. If you’ve used a smartphone, then you’re familiar with the concept, but this is a more secure and advanced technology that uses real instantaneous, fool-proof and tamper-proof scanning technology.

And it works effortlessly with QuickBooks. It records when your employees are onsite, using software that is next to impossible to fool, and it keeps track of who is coming and who is going and when this happens. This information is transmitted directly and simply into the QuickBooks system, where you will see all the times your employees logged in, logged out, took lunch breaks, took bathroom breaks—as granular as you want to get, your system can handle. It will record overtime hours and automatically link them to overtime pay (as their contracts or employment status allows), and it will generate payroll based on the time worked. The entire system is easy, quick, and completely automated.

CloudTouch Biometric Fingerprint & Proximity Badge Reader Time Clocks

These advanced time clocks feature large, 7” LCD touch-screen displays, and act as a central hub for workers to input time, view and adjust schedules, monitor payroll, and more. 

Using Lathem’s exclusive PayClock Online employee time and attendance software, the CloudTouch time clock model makes the process of clocking in and out both highly secure and virtually effortless. You can choose to require a fingerprint scan to prevent unauthorized inputs, (a.k.a., “buddy punching), or enable employees to simply swipe their unique proximity card. 

Even better, you won’t have to redesign your workspace to accommodate the time clock system. Built-in WiFi allows you to place it in any convenient, high-traffic location. All data is automatically captured in real time and sent securely back to your cloud-based PayClock Online account. From there, our APIs seamlessly link the data to QuickBooks (or your application of choice) to dramatically streamline payroll and reporting. 
Because ease-of-use is always important, regardless of your role in the company, Lathem time clock software makes assigning permissions and managing access simple to set up and easy to edit—either within the clock interface or remotely. Managers and administrators can be quickly assigned unique permissions to review and edit employee records, approve time off requests, manage schedules, run reports, and perform other tasks in real time. Top to bottom, you and your employees enjoy easier access, better visibility, greater transparency and more fine-tuned control.  
 

Touchscreen & Proximity Badge Time Clocks

When it comes to choosing the right time clock solution for your business, flexibility is key. If you’re looking for something that provides the ease-of-use and time-saving benefits of Lathem’s time clock system, but aren’t sure you need some of the more advanced biometric features, Lathem Touch Screen & Proximity Badge Time Clocks could be the perfect fit. 

Employees are able to either swipe in with a proximity card or enter a unique pin to identify themselves and access the system. Just like the other models, all the data is captured automatically and integrates just as easily with QuickBooks. 

This option may not have the biometric of facial recognition technology that others do, but it’s still an excellent way of automating your time clock processes.

Just like the other time clocks, the touch screen and proximity badge time clocks are designed to seamlessly integrate with QuickBooks. With easy setup, this allows you to automate your clock-ins, syncing the data to your software, so that the hours your employees work can automatically be logged and calculated.

Administrators can easily log in to the Quickbooks account from anywhere, making this option extremely flexible and convenient. There’s no need for endless spreadsheets and calculations at the end of each week because technology is there to do it for us. When you have a timeclock system for Quickbooks, it frees up your employees time to focus on other important tasks, rather than focusing on the small details of payroll.

A new time clock system may be an upfront investment, but when it seamlessly integrates with Quickbooks, the increase in efficiency can quickly earn that money back.

Conclusion

With all three of our flagship time clock products integrating so easily and simply into QuickBooks, you’ll never have trouble again when it comes time for payroll. The information will simply be tracked, imported, and processed, without you needing to do hardly any manual inputs. 

A time clock system for Quickbooks can make tracking hours a far more efficient process, ensuring accurate reporting, and freeing your staff up to concentrate on other important tasks. By helping your business to run more efficiently, it’s bound to save you money in the long run.